Honor Roll is used to designate academic achievement for
students.
Basic features of Honor Roll:
- Must be setup at the school level.
- May be exclusive to one school, or available to all
schools.
- May be based on GPA, Course Credit and/or Grades. It is
possible to use any combination of the three options or just
one.
- Must be associated with a GPA calculation method, which
determines the grades that are used to assign Honor Roll.
Honor Roll Method
To setup the Honor Roll:
- Log into the appropriate school and navigate to
Start Page > School > Honor Roll.
- Select New and assign a name, description and school access
level. The name and description are for internal use
only.
- Submit the page.
Honor Roll Levels
- From the Honor Roll Methods screen, select Levels next to the
new Honor Roll Method.
- Populate the Honor Roll Level name, description, evaluation
order, and message.
-
Name: The name can be used in reports with the
Honor Roll DAT (data access tag).
-
Description: The description is for internal use
only.
-
Evaluation Order: The levels should be listed
for evaluation from most difficult to achieve to least difficult
to achieve. If the least difficult level was evaluated
first, all students would be placed in this level before being
evaluated for the more difficult levels.
-
Message: The message can be used in reports
to describe the Honor Roll achievement.
GPA Options
Associating the Honor Roll with a GPA calculation method is
mandatory for Honor Roll setup. The GPA
calculation method determines which grades are used to assign Honor
Roll.
It is
not necessary to use GPAs to determine the Honor
Roll. You may leave the "Comparison" field blank if you
choose to base the Honor Roll off of course credit or grades.
Credit Options
To use course credit to determine Honor Roll, enter an option
for potential and/or earned credit. Populating a value for
"Number of unique courses" is optional. It is not necessary
to use credit options to determine the Honor Roll.
For example, the school may require a student to have taken
courses worth 10 credits or more (potential credit), or the school
may require that the student
earned the 10 credits (earned credit).
Potential credit is usually used with current grades, when credit
has not yet been awarded. Earned credit is usually used with
historical grades, after current grades and earned credit have been
stored. Whether the Honor Roll uses current or historical
grades is determined by the GPA calculation method.
The school may also require that the 10 credits are the result
of a certain number of classes using the "Number of unique courses"
option. This option excludes students who participated in a
course worth more than the usual number of credits. For example, if
the student achieved a high score for one course worth 10 credits,
but the school requires that the student at least 7 courses, the
student would not qualify for this Honor Roll level.
Grade Options
To use grades to determine the Honor Roll, enter grades in the
Grade Options section. It is possible to use one of the
options, or a combination of all four options. It is not necessary
to use grade options to determine the Honor Roll.
Grade Option Examples:
Honor Roll Level Summary
Using the example in the image below, this Honor Roll level will
be awarded to students with:
- A
GPA >= 3.5 according to the "Honor
Roll" GPA calculation method setup at the district.
- Grades with
Course Credit >= 1.0
- Grades with
Earned Credit = 3.0
-
Credit for the two criteria above must be
derived
from
three or more Courses
- Student must have
at least one A+, A, or A-
- Student
cannot have any D+, D, D-, F, I, or N
grades
Calculating the Honor Roll
Once the Honor Roll Method and Honor Roll Levels are setup,
the Honor Roll can be calculated. Calculating the Honor
Roll creates records in the [HonorRoll] table.
To calculate the Honor Roll:
- Select the appropriate students on the Start Page.
- Navigate to Start Page > System > Calculate Honor
Roll.
- Verify that the correct number of students are in the
selection.
- Enter a store code to be associated with the
Honor Roll. The store code can be any letter and
number combination; it is not determined by any setup in
PowerSchool.
- Select the appropriate Honor Roll Method.
- Click Submit.
- Records are now stored in the [HonorRoll] table.
Example [HonorRoll] Record:
Which Grades are Used to Determine the Honor Roll?
To determine which grade records are used to assign Honor Roll,
refer to the GPA calculation method associated with the Honor Roll
Method.
- Log into the District and navigate to Start Page
> District > GPA Calculations
> Calculation Methods, and select the appropriate
method.
Example GPA calculation method setup for Honor
Roll:
Grades included according to the GPA calculation method
pictured above:
- Current/Historical:
Historical Grades only (Calculation Type =
Cumulative)
- Store Code:
S1 (Terms = S1)
- Grade level:
Any
- Terms:
2008-2009 School Year (School years = 2008)
- Credit type:
Any or none
- Count in GPA:
Yes
- Count in Class Rank:
Yes or
No
- Count in Honor Roll:
Yes
- Associated with a course with Potential Credit:
Yes
Example Historical Grade Record:
